Hi all,
Does anyone have a system for adding physician's names and addresses in their expanders?
Thanks in advance,
Full Version: Physician name and addresses
QUOTE (Babs @ Mar 15 2005, 09:20 PM)
Hi all,
Does anyone have a system for adding physician's names and addresses in their expanders?
Thanks in advance,
Does anyone have a system for adding physician's names and addresses in their expanders?
Thanks in advance,
Hi Babs:
I am quite new to Shorthand so I am still learning about what it will do.
At this time I am typing them in individually but hope to be able to change that to a more efficient way when I figure out more about the program.
Have not had the time to fool with the program that I would have liked.
Maybe 14Tonks, Harrie, Cheryl Flanders, or Ed Weber will have a good solution...
(Hope, hope, hope, hope...)
Good luck.
BettyS
Well, so far as a system for the short forms, I was waiting for someone else to answer with a better idea, but I would likely just name my short forms jbel for the fictional Dr. Jason Belson = first letter of first name and first three of last name. Folks? Ideas?
Now, I love the thought of making address lists importable into Shorthand. Are we assuming the list is already looking like:
Joe Blow, MD
8822 Anywhere Road
Anywhere, Whatever State 70753
Let me know that!
Now, I love the thought of making address lists importable into Shorthand. Are we assuming the list is already looking like:
Joe Blow, MD
8822 Anywhere Road
Anywhere, Whatever State 70753
Let me know that!
Well you know, there is one pretty easy way to import a text list of addresses in! Just takes a little manipulation, which I'm sure can be automated. On the other hand, right now, I don't think it's one bit quicker than taking your list of addresses and selecting each one and adding it to SH like that.
Plus, I know there have to be better ways, and I'm willing to bet a tcl script will do the job a lot better, but........you didn't want to wait for me to figure THAT out, did you?!
May I also say that all day long, I've had this feeling in the back of my mind that I'm not even interpreting questions the way they are actually meant. So maybe this is for naught! But I'm glad to have worked on it all the same, I love this sort of thing!
Okay. This assumes you have a document containing your addresses. Which would look like:
Joe Blow, MD
8822 Anywhere Road
Anywhere, Whatever State 70753
Joe Blow Bro, MD
8862 Nowhere Street
Nowheresville, Any State 66901
Etc., your list goes on.
Well, the first thing to do is to save it as a text file, and give it another name, too, just to be safe. So name it myaddresses or something, save it with the .txt extension, and put it on your Desktop or wherever.
Next, go to Word and open that file. What you want to do is put {@KEY Enter} after every MD, then hit your delete key to bring up the second address line, etc. So that your Joe Blow Bro, MD entry above now looks like this:
jbro=Joe Blow Bro, MD{@KEY Enter}8862 Nowhere Street{@KEY Enter}Nowheresville, Any State 66901
No, nothing is necessary after the zip. You'll just go down to your next entry and do the same.
Notice that jbro there and the equal sign. Well, that's going to be necessary to convert it into a dictionary with short forms. So don't forget that.
When finished, you'd be sure to save it again. Then, you can go to Start|Programs|Shorthand8|File Converter|File Converter Application. Choose Start, then navigate to your text file, choose Open. Go to #4 (Keyword=Text), hit OK. Put your Save-In box to the proper place (C|Program Files|Shorthand for Windows|SH8). Click Save. When you open up SH, then open up your new .spf file, it should be okay!
Remember, I don't think this is so quick at all (not that it's tortuous, it isn't). But maybe it can be refined! 'Tis fun!
Plus, I know there have to be better ways, and I'm willing to bet a tcl script will do the job a lot better, but........you didn't want to wait for me to figure THAT out, did you?!
May I also say that all day long, I've had this feeling in the back of my mind that I'm not even interpreting questions the way they are actually meant. So maybe this is for naught! But I'm glad to have worked on it all the same, I love this sort of thing!
Okay. This assumes you have a document containing your addresses. Which would look like:
Joe Blow, MD
8822 Anywhere Road
Anywhere, Whatever State 70753
Joe Blow Bro, MD
8862 Nowhere Street
Nowheresville, Any State 66901
Etc., your list goes on.
Well, the first thing to do is to save it as a text file, and give it another name, too, just to be safe. So name it myaddresses or something, save it with the .txt extension, and put it on your Desktop or wherever.
Next, go to Word and open that file. What you want to do is put {@KEY Enter} after every MD, then hit your delete key to bring up the second address line, etc. So that your Joe Blow Bro, MD entry above now looks like this:
jbro=Joe Blow Bro, MD{@KEY Enter}8862 Nowhere Street{@KEY Enter}Nowheresville, Any State 66901
No, nothing is necessary after the zip. You'll just go down to your next entry and do the same.
Notice that jbro there and the equal sign. Well, that's going to be necessary to convert it into a dictionary with short forms. So don't forget that.
When finished, you'd be sure to save it again. Then, you can go to Start|Programs|Shorthand8|File Converter|File Converter Application. Choose Start, then navigate to your text file, choose Open. Go to #4 (Keyword=Text), hit OK. Put your Save-In box to the proper place (C|Program Files|Shorthand for Windows|SH8). Click Save. When you open up SH, then open up your new .spf file, it should be okay!
Remember, I don't think this is so quick at all (not that it's tortuous, it isn't). But maybe it can be refined! 'Tis fun!
I guess I should have explained my needs better, but you hit it on the head. I would like to make a list with just the doctor's name and one with names and addresses to use in letters, etc.
I have the physician list in Excel, but it also has the physician's speciality included. I am hoping for an "easy" way to put this Excel list into SH, if that is possible, and also any ideas on making just a Dr. Joe Blow for the times when just the name is needed in dictation. I guess there may not by any such thing as an "easy" way to do this. LOL I do like the idea of first initial and first three letters of the last name, so I will give it some thought. I remember seeing in some of the threads on ideas for this subject, but for the life of me I can't remember where I saw it (happens with old age, ya know).
Thanks for the start and would appreciate any other ideas!
I have the physician list in Excel, but it also has the physician's speciality included. I am hoping for an "easy" way to put this Excel list into SH, if that is possible, and also any ideas on making just a Dr. Joe Blow for the times when just the name is needed in dictation. I guess there may not by any such thing as an "easy" way to do this. LOL I do like the idea of first initial and first three letters of the last name, so I will give it some thought. I remember seeing in some of the threads on ideas for this subject, but for the life of me I can't remember where I saw it (happens with old age, ya know).
Thanks for the start and would appreciate any other ideas!
Well, let me put it this way: I have written SH and Ed as well, to look at this thread. I know the SH manual does have a tcl script for importing text from a comma-delimited file, which I'm sure you could turn your Excel list into. I'm a little hesitant to go there since they give warnings that, if not done properly, this can mess up your word lists! Also, I'm the worst to ask about changing an Excel file, but we do have other folks here who are good, and I can always try to learn!
The point is, don't be surprised if I don't say a thing all day, but.....I'm looking into it!
The point is, don't be surprised if I don't say a thing all day, but.....I'm looking into it!
It would help if you posted the exact format your address list is currently in, showing punctuation, etc. You say it's in Excel, but is the whole name and address in one cell for each doctor, or is it split into fields in separate cells in the row? If so, what are the fields?
No one can offer you any more concrete help than Harrie already gave you unless you can offer more concrete information than "I've got it in Excel."
No one can offer you any more concrete help than Harrie already gave you unless you can offer more concrete information than "I've got it in Excel."
I'll ditto that! I heard from Ed; he may try some things and I could test them out, but he said too that he needs to know your Excel format. Let's give this a whirl; it may turn out to be very advantageous for lots of folks!
Okay, I heard back from SH and confirmed that we are on the right track and not missing anything, and Babs, thanks for giving me the info! Will be posting back this evening or tomorrow, perhaps.
QUOTE (Babs @ Mar 13 2005, 09:20 AM)
Hi all,
Does anyone have a system for adding physician's names and addresses in their expanders?
Thanks in advance,
Does anyone have a system for adding physician's names and addresses in their expanders?
Thanks in advance,
I don't know if this is what you are looking for, but when I add the doctors name to SH I do it so I can pull it right up at the beginning of a letter. Every doc/address is saved as backslash first initial last name --- \jsmith which would expand to
Jennifer Smith, M.D.
Chandler Hall
99 Barclay Street
Newtown, PA 18940
Hope this helps.
Barbara
Hi, Barbara! Welcome to the board!
Now you see, I do like that idea! And hey, for two different naming systems, one for just the name when it comes up in dictation, and one for when the whole name and address is required, that's indeed nice. Why, you could use \jsmith for the name and address, and \jsmi for simply the name. Or, jsmith with another beginning character to differentiate. (It's one of the things I really love about SH, being able to start an abbreviation with any weird character).
That's a good one. Thanks a lot for participating, Barbara! And stick around!
Now you see, I do like that idea! And hey, for two different naming systems, one for just the name when it comes up in dictation, and one for when the whole name and address is required, that's indeed nice. Why, you could use \jsmith for the name and address, and \jsmi for simply the name. Or, jsmith with another beginning character to differentiate. (It's one of the things I really love about SH, being able to start an abbreviation with any weird character).
That's a good one. Thanks a lot for participating, Barbara! And stick around!
Babs,
I looked at your Excel SS with names and addresses and concluded that the time and effort on my part to do what you want isn't worth it. If you had set up your SS using a more logical method, this would have been easy. I have created a macro which will create two different Shorthand dictionaries - one with names and addresses, the other with just the names. You will have to retype your names and addresses but, even if you have a 100 names, retyping would take far less time than anything I could do for an ad hoc, one time use with the SS.
This macro will be valuable to others who need this capacity. The file attached to this post contains instructions, a sample, and the macro code. Download this file and open it in Word.
I looked at your Excel SS with names and addresses and concluded that the time and effort on my part to do what you want isn't worth it. If you had set up your SS using a more logical method, this would have been easy. I have created a macro which will create two different Shorthand dictionaries - one with names and addresses, the other with just the names. You will have to retype your names and addresses but, even if you have a 100 names, retyping would take far less time than anything I could do for an ad hoc, one time use with the SS.
This macro will be valuable to others who need this capacity. The file attached to this post contains instructions, a sample, and the macro code. Download this file and open it in Word.
Thank you so much, Ed! Having tried this out, it is really, really nice!
I will simply add the instructions to import your macro results into SH now:
1. Save as a text file (which the macro will remind you to do), with the name you choose, wherever you choose.
2. Go to Start|Programs|Shorthand8|File Converter|File Converter Application. Choose Start, then navigate to your text file, choose Open. Go to #4 (Keyword=Text), hit OK. Put your Save-In box to the proper place (C|Program Files|Shorthand for Windows|SH8). Click Save. Close out of the Converter Application. Open Shorthand as you normally would, go to File|Open, navigate to your file, open. There you are!
I will simply add the instructions to import your macro results into SH now:
1. Save as a text file (which the macro will remind you to do), with the name you choose, wherever you choose.
2. Go to Start|Programs|Shorthand8|File Converter|File Converter Application. Choose Start, then navigate to your text file, choose Open. Go to #4 (Keyword=Text), hit OK. Put your Save-In box to the proper place (C|Program Files|Shorthand for Windows|SH8). Click Save. Close out of the Converter Application. Open Shorthand as you normally would, go to File|Open, navigate to your file, open. There you are!
Thanks very much for figuring this out! 
You are the greatest!
I will be giving you a holler if I run into any problems.
You are the greatest!
I will be giving you a holler if I run into any problems.
No, thank you for starting off the great idea, Babs!
My Webpage
In Instant Text you have the Importer which converts any list, doctors' names or address lists, into an Instant Text glossary.
You have several choices for the short form. I like to choose a long short form like lastnamefirstname.
See link below.
This gives me a lot of choices of shortcuts to type. I type the first 2 letters of the last name and any of the letters that follow. You can have tens of thousands of addresses and type them with a few letters. For all the Andersons I type an+the beginning of the first name.
Of course, you can do that when you expand with marker keys, not the spacebar.
In case I did not get the link right here is the URL http://www.fitaly.com/it5pro/importerpage.htm
QUOTE (Babs @ Mar 15 2005, 09:20 PM)
Hi all,
Does anyone have a system for adding physician's names and addresses in their expanders?
Does anyone have a system for adding physician's names and addresses in their expanders?
In Instant Text you have the Importer which converts any list, doctors' names or address lists, into an Instant Text glossary.
You have several choices for the short form. I like to choose a long short form like lastnamefirstname.
See link below.
This gives me a lot of choices of shortcuts to type. I type the first 2 letters of the last name and any of the letters that follow. You can have tens of thousands of addresses and type them with a few letters. For all the Andersons I type an+the beginning of the first name.
Of course, you can do that when you expand with marker keys, not the spacebar.
In case I did not get the link right here is the URL http://www.fitaly.com/it5pro/importerpage.htm
Better address glossaries in the new Importer! I wasn't aware of that before! Nice. Can't help noticing the DQS and SoftMed buttons there now, too!
Marianne, will there be a revision we can download to get the newest Importer, or how will this work?
If you would like to duplicate your post in the IT forum, please feel free! I hadn't mentioned IT in this thread since the posters were SH users, but I'm glad to find out about the added options for address importing in IT!
Edit: Ahh, I may be getting new and newer confused, eh?
Leave it to me to do so!
Marianne, will there be a revision we can download to get the newest Importer, or how will this work?
If you would like to duplicate your post in the IT forum, please feel free! I hadn't mentioned IT in this thread since the posters were SH users, but I'm glad to find out about the added options for address importing in IT!
Edit: Ahh, I may be getting new and newer confused, eh?
Leave it to me to do so!
If only this were Dr. Pepper!!I have three accts that I work, and I needed a system to put in docs addresses and names x 3. I've tried several different ways and this is what I finally decided works best for me. It is time consuming to put them in, so I do them as they come and then they are there the next time.
Dr. Smithfield Smith = drssmi
Dr. Smith = drsmi
Smithfield Smith, MD = smsmmd
Smithfield Smith, MD Address = asmi or assmi, if there is more than one smith
If the docs name is Smithfield Von Smith then it would be Smvsmd
Dr. Smithfield Von Smith = drsvsm
So far this is working for me without repetitions. If there is a repetition, then I just add another letter of the last name. I do have to watch the address ones though, because sometimes I get a "real word". I came across one today, docs name was Cheng. When I typed "Patient had a leg ache", guess what I got! I had to change that one. Just another idea./bj
Hopefully Harrie won't mind me piping in on this subject, but I wanted to mention that the program I offer would probably help those who have soooo many doctors' names and addresses, especially when it's next to impossible to remember any type of shorthand system for all of the names.
The program is called D-List. For those that use Word or WordPerfect, it would come in handy, especially if you have more than 1 account; a new table can be created for each account. Essentially, you hit a shortcut key to bring up the program, search for your doctor, and then select how you want to enter the information into the document, i.e., full name, name & address, last name, plus other customizable options, like formatting for letters.
One of the features I thought necessary was to be able to import a list of doctors into the program from a spreadsheet. Currently, I have a list from a hospital I type for that is 20,000+ doctors so it would have taken me forever to create a shortcut system for those! It also has a wildcard search that comes in handy when the dictator mumbles and you can only catch certain syllables of the name.
I know it's starting to sound like a hair commercial, "I'm not just the owner; I'm also a client," kind of deal. LOL I didn't have the intention to come on here and self-promote, but I just wanted to let you all know that there is another solution out there that may or may not work for you, but I'll at least put it out there and let you judge for yourself. There is a trial version available. Further info. on the program can be found at Transcription Galaxy
I have found that a lot of decreased productivity comes from names and addresses, so I've made it my mission, so to speak!
Thanks everyone!
The program is called D-List. For those that use Word or WordPerfect, it would come in handy, especially if you have more than 1 account; a new table can be created for each account. Essentially, you hit a shortcut key to bring up the program, search for your doctor, and then select how you want to enter the information into the document, i.e., full name, name & address, last name, plus other customizable options, like formatting for letters.
One of the features I thought necessary was to be able to import a list of doctors into the program from a spreadsheet. Currently, I have a list from a hospital I type for that is 20,000+ doctors so it would have taken me forever to create a shortcut system for those! It also has a wildcard search that comes in handy when the dictator mumbles and you can only catch certain syllables of the name.
I know it's starting to sound like a hair commercial, "I'm not just the owner; I'm also a client," kind of deal. LOL I didn't have the intention to come on here and self-promote, but I just wanted to let you all know that there is another solution out there that may or may not work for you, but I'll at least put it out there and let you judge for yourself.
There is a trial version available. Further info. on the program can be found at Transcription Galaxy I have found that a lot of decreased productivity comes from names and addresses, so I've made it my mission, so to speak!
Thanks everyone!
OK I see that the last post in this thread is about a year and a half old, but I thought I would share my system. I make a file in Shorthand for each account I work on and link them in.
For the full address, I put 7 and the first three letters of the physician's last name (7smi for Dr. Smith). If there is more than one smith, then I add in the next letter, and the next, and so on, moving on to the first name if necessary.
7smi=Craig Smith, M.D.
121 North 20th Street Building 2
Houston, TX 77070
If I just need the physician's name with M.D. on the end, it is saved as 8smi.
8smi=Craig Smith, M.D.
If i need Dr. Smith, it is saved as 9smi.
9smi=Dr. Craig Smith
For the full address, I put 7 and the first three letters of the physician's last name (7smi for Dr. Smith). If there is more than one smith, then I add in the next letter, and the next, and so on, moving on to the first name if necessary.
7smi=Craig Smith, M.D.
121 North 20th Street Building 2
Houston, TX 77070
If I just need the physician's name with M.D. on the end, it is saved as 8smi.
8smi=Craig Smith, M.D.
If i need Dr. Smith, it is saved as 9smi.
9smi=Dr. Craig Smith
QUOTE (shipaddict @ Jun 28 2007, 12:46 AM)
OK I see that the last post in this thread is about a year and a half old, but I thought I would share my system. I make a file in Shorthand for each account I work on and link them in.
For the full address, I put 7 and the first three letters of the physician's last name (7smi for Dr. Smith). If there is more than one smith, then I add in the next letter, and the next, and so on, moving on to the first name if necessary.
7smi=Craig Smith, M.D.
121 North 20th Street Building 2
Houston, TX 77070
If I just need the physician's name with M.D. on the end, it is saved as 8smi.
8smi=Craig Smith, M.D.
If i need Dr. Smith, it is saved as 9smi.
9smi=Dr. Craig Smith
For the full address, I put 7 and the first three letters of the physician's last name (7smi for Dr. Smith). If there is more than one smith, then I add in the next letter, and the next, and so on, moving on to the first name if necessary.
7smi=Craig Smith, M.D.
121 North 20th Street Building 2
Houston, TX 77070
If I just need the physician's name with M.D. on the end, it is saved as 8smi.
8smi=Craig Smith, M.D.
If i need Dr. Smith, it is saved as 9smi.
9smi=Dr. Craig Smith
Absolutely love it. Very excellent methodology.
QUOTE (shipaddict @ Jun 28 2007, 04:46 AM)
OK I see that the last post in this thread is about a year and a half old, but I thought I would share my system. I make a file in Shorthand for each account I work on and link them in.
For the full address, I put 7 and the first three letters of the physician's last name (7smi for Dr. Smith). If there is more than one smith, then I add in the next letter, and the next, and so on, moving on to the first name if necessary.
7smi=Craig Smith, M.D.
121 North 20th Street Building 2
Houston, TX 77070
If I just need the physician's name with M.D. on the end, it is saved as 8smi.
8smi=Craig Smith, M.D.
If i need Dr. Smith, it is saved as 9smi.
9smi=Dr. Craig Smith
For the full address, I put 7 and the first three letters of the physician's last name (7smi for Dr. Smith). If there is more than one smith, then I add in the next letter, and the next, and so on, moving on to the first name if necessary.
7smi=Craig Smith, M.D.
121 North 20th Street Building 2
Houston, TX 77070
If I just need the physician's name with M.D. on the end, it is saved as 8smi.
8smi=Craig Smith, M.D.
If i need Dr. Smith, it is saved as 9smi.
9smi=Dr. Craig Smith
Thanks Harrie for bringing this post to my attention. I will be starting a new account on Monday and this is going to definitely be a huge help!!!
I use the number 9 frequently for family members, (something I picked up from a co-worker years ago). With your "9" being the first letter, it should work well with my "9" that I use for family members on the end of the short.
For example:
h9 = husband
w9 = wife
s9 = sister
b9 = brother
sil9 = sister-in-law
bil9 = brother-in-law.
gm9 = grandmother
gf9 = grandfather
gc9 = grandchildren
d9 = daughter
s9 = son
u9 = uncle
a9 = aunt
f9 = family
(and since I like to work phonetically sometimes)
nb9 = neighbor
ns9 = niece
nf9 = nephew
I have to be carefully though, as I use the 8's for many of the common surgeries and one time accidently typed that the patient left the hospital with her hysterectomy (instead of her husband)... Doc actually pointed it out to me. LOL
For example: My 8's are assigned the following common surgeries.
h8 = hysterectomy
c8 = cholecystectomy
t88 = tonsillectomy (so I don't interfere with T8 on a spine)
ad8 = adenoidectomy
a8 = appendectomy
ta8 = tonsillectomy and adenoidectomy
p8 = prostatectomy.
v8 = vasectomy.
l8 = laminectomy
d8 = diskectomy
ll8 = lumbar laminectomy.
etc. etc. I use a mixture of different things. It's amazing how the brain remembers it all!!!!
Thank shipaddict for bringing it to the top, Minnie! I'm glad she did, too. Good thread, lots of info and options. Including your examples. Yes, I love those! They are so fast. And doing them for the family members, that's pretty neat. I like that. I made a bunch of first two letter, then 8 ones years ago for certain surgical words, plate, screw, catheter, sutures, etc. etc. They remain golden for me.
LOL on the patient leaving with her hysterectomy!
Good luck with the new account!
LOL on the patient leaving with her hysterectomy!
Good luck with the new account!
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